Financial Affairs


Owing its importance to the vital logistical, administrative and financial supports it provides to each and every one of GACA’s other sectors, the Financial and Administrative Affairs sector draws plans and ensures that these plans are implemented on time and in accordance with the highest standards of finance and accounting.
Some of the sector’s most important tasks is to grow revenues, control expenditure, prepare estimated budgets and oversee their application, prepare all financial reports, handle fiscal management, and put the authority’s resources and assets to the most efficient use in accordance to the highest of business standards.
 

Introduction

Objectives

 
  • The best possible investment of the authority’s financial and property resources and grow them to achieve financial independence.
  • Support the privatization of airports and a slew of civil aviation sectors so they could become independent entities that operate competitively.
  • Keep track of and maintain the authority’s assets.
  • Create new investment opportunities, especially outside of the aviation sector, and use their financial returns to provide and develop aviation services in the Kingdom of Saudi Arabia.

Departments

  • General Department of Properties and Investment
  • Contracting and Procurement Department
  • Department of Supplies
  • Department of Revenues
  • General Directorate for Financial Affairs
  • Corporate Communications Center

Vision

The sector aims to distinguish itself by keeping up with the latest international standards and ensuring that the authority’s financial and administrative code is implemented effectively and efficiently, which would reflect positively on growing revenues and bolstering efficient and effective expenditure, achieving financial stability and sustained growth.

Duties & Responsability

  • Survey, protect and secure the authority’s property and ensure their best possible usage.
  • Devise and develop systems and policies for financial investment and implement them after they have been approved.
  • Study and audit the costs of investment processes and deduce indicators that help make adjustments so as to maximize the authority’s revenues and minimize costs in coordination with concerned departments.
  • Prepare the authority’s financial investment strategy based on designated objectives, financial studies and analyses and any other relevant data, in coordination with other concerned units within the authority.
  • Prepare and review feasibility studies for various investment projects slated for implementation either by the authority of private sector investors.
  • Review financing solutions so as to provide adequate funding for current and future projects.
  • Advertise and publicize tenders for operations slated for public tenders
  • Receive contract applications and offers from vendors that wish to enter into competition; receive and follow up on securities, collaterals and escrows.
  • Follow up on the execution of contracts, prepare delivery reports and ensure that supplies are up to standards.
  • Determine the products and  services required by the authority, with input from other departments, and devise plans to procure them.
  • Set general standards and conditions for supplies in coordination with concerned departments.
  • Order goods and services from selected suppliers, and follow up on provisions and deliveries in coordination with the warehousing department.
  • Carry out any and all executive tasks that concern direct purchasing, equipment and spare parts in accordance with designated codes and regulations.
  • Survey inventories at storage facilities periodically.
  • Ensure that all safety and security standards are met at all storage facilities.
  • Receive and survey any and all surplus inventories at all of the authority’s sectors.
  • Receive supplies from vendors and ensure that they meet the required standards and quantity requirements.
  • Store the supplies in their designated storage areas and ensure that all storage conditions are met.
  • Dispatch the required supplies to their respective units.
  • Prepare the necessary studies on creating payroll entries or fees, in coordination with the concerned departments.
  • Work with specialists to prepare studies on civil aviation tariffs.
  • Respond to inquiries and requests for information by the internal and external auditors, regulators and government institutions concerning revenues.
  • Supervise billing systems and take part in their development and documenting revenues.
  • Update the main files of the authority’s clients.
  • Bill and collect security fees and transfer them to the accounts of the Ministry of Interior.
  • Participate in preparing the authority’s annual budget.
  • Prepare the necessary studies to grow revenues and suggest ways to control them.
  • Update codes and regulations concerning the collection, payment and documentation of payments in coordination with concerned departments.
  • Follow up on the collection, provision, and documentation of revenues; devise plans and schedules for collecting and making payments.
  • Issue invoices of revenues for the sectors that do not have their own financial departments and for revenues at the authority’s headquarters, and follow up and collect these revenues.
  • Prepare reports on revenues.
  • Work with the Accounting Department on auditing revenues.
  • Conduct any and all accounting tasks, such as payrolls, payments, advances, records, and documentation, in accordance with codes and regulations that govern them.
  • Prepare the necessary financial accounts and reports, such as monthly and closing accounts and financial statements.
  • Implement financial codes and regulations, follow up on the movement of funds within the budget, and check the appropriateness of financial activities so as they do not go over budget.
  • Review all revenue and payment notices, document and settle them, and respond to inquires, requests for information and notes on them.
  • Ensure the availability of adequate funds in the authority’s accounts, and that these funds are within the limits set for each item in the budget.
  • Conduct any and all activities concerning the archiving and provision of all documents necessary for the authority’s work, including indexing and electronic archiving.
  • Keep track of inbound and outbound communications and respond to all inquiries, questions and notes concerning them.
  • Receive any and all inbound communications and dispatch them to their respective destinations.
  • Handle any and all outbound communications, document them, and send them out to their destinations.
  • Electronic archiving of outbound communications.

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